DOCUMENT SCANNING SERVICES
Bureau Scanning Services from SOS Systems
Bureau Scanning Services from SOS Systems
For companies that are still archiving data, on or off site, paper and storage can be a problem. It is often costly, whether it is taking up precious floor space, or kept in off site storage. Also, the location and retrieval of manual files is often time-consuming and can be frustrating if the right document cannot be found easily. Our office scanning services could be the answer you are searching for.
SOS Systems offer a Bureau Scanning Service, aimed at helping our clients to make this information more readily available, searchable and secure. For businesses with strict data privacy or compliance obligations, we can provide onsite scanning, so the original documents need never leave the premises. Alternatively, we can collect documents for scanning, with the option to shred or return after digitisation. Our aim to support your business’s digital transformation journey.
We understand the importance of data privacy and confidentiality; that’s why your data remains encrypted throughout every stage of the process. Our expert team uses high quality Canon scanning equipment to ensure even the smallest documents are scanned accurately EG. receipts, payslips etc. Once captured, all of the files are then searchable using our powerful OCR engine. This process and attention to detail are in place to give you peace of mind that your information is being handled with the utmost care.
87%
87%
of companies believe digital transformation is a competitive opportunity.
Our Service Offering
Our Service Offering
Paper storage can be costly and inefficient, taking up valuable space and making document retrieval frustrating. SOS Systems offers Bureau Scanning Services to make your documents more readily available, searchable, and secure. For businesses with strict data privacy or compliance obligations, we can provide onsite scanning services. Alternatively, we can collect documents for scanning, with the option to shred or return after digitisation. Whichever option works for you, SOS strives to support facilitate your business’ digital transformation journey every step of the way.
Benefits of Our Document Scanning Services
Benefits of Our Document Scanning Services
Accessibility of Documents
Documents that are efficiently filed away in a digital format are quick and easy to search for and locate, especially compared to physically searching through an excess of documents and paperwork. This accessibility makes document scanning a more time-efficient method of document storage, enhancing the productivity of your team in the process.
Cost Savings
Paperwork can be expensive to store and protect. By scanning these documents and turning them into digital versions, there is no longer a need for physical storage space for these items meaning office costs, office space, and materials will be at a lower cost to your company and your environment will be far less cluttered in the process.
Enhanced Security
Whereas physical documents are susceptible to being damaged, lost, destroyed, or stolen, scanned documents are in a digital form and can therefore benefit from features such as encryption and access controls, keeping your sensitive information safe and sound on your computer.
Our flexible service can be configured to suit your specific data storage needs:
- Scan to SharePoint
- Scan to encrypted NAS or Hard Drives
- Scan to Cloud Document Management Software for digital workflow or retrieval
- Scan to FTP Site
There are also a range of choices in terms of the format, file types and resolution you would like the information presented in.
Once scanned, we can offer a collect and remove shredding service and provide the certification the information has been destroyed safely and securely.
We are IS0 9001 accredited to ensure quality management throughout the process.
How SOS Systems works – and works for your business
Whatever your industry sector, whatever your size and wherever you are located, our expertise lies in understanding, supplying and maintaining the latest print and document management technologies. We work closely with our customers to help support their digital transformation initiatives; delivering improvements in productivity, efficiency and sustainability.
Identification
We take the time to meet you and your team. We get to see your challenges, your demands and where you want to take your business.
Installation
Once we understand your needs, we can recommend and install a bespoke system precisely designed around your business and your budget.
Maintenance
We are with you as a partner. We will continually monitor and scrutinise, suggest and improve every service and every product we supply you.
Proactivity
Our advanced remote diagnostic service gives us the insight and information to react to issues before they occur, thus reducing downtime.
Talk to one of our consultants now to discover how digital transformation can benefit your business.
Security
Security
SOS recognises that security is a key concern for businesses looking to outsource the scanning of documents containing sensitive information. To combat, we utilise data encryption through every stage of the process to ensure documents are always safe. In the event documents were intercepted during the scanning process, encryption will ensure they remain secure and unreadable without the proper decryption key. This process and attention to detail are in place to give you peace of mind that your information is being handled with the utmost care.
Our Accreditations
Our Accreditations
We are IS0 9001 accredited to ensure quality management throughout the process.
Industries We Work With
Industries We Work With
We work with all sectors. Our largest client base falls within; Legal, Education, Insurance, Construction and Automotive.
‘The hardware and software they are selling you could get anywhere, but the reason to use SOS Systems is the knowledge and level of support that we really get value from.’
James Chandler, Customer
Why Choose SOS Systems?
Why Choose SOS Systems?
Here at SOS, offering reliable and secure solutions and services that make your life easier is at the heart of what we do. We aim to make a marked difference to your working processes and streamline your processes in ways you didn’t even realise were possible, freeing up your precious time. Our friendly and committed team are eager to work with you to revolutionise the way your workplace functions.
Our innovative, expert team have over 30 years of experience in the software business and have worked with a huge range of businesses to transform their processes and help them to thrive. When you choose SOS, you can rely on us to integrate solid functionality into your business and always keep you up to date with the latest technology to enable you to continue to work at your business’ peak performance.
Creating, establishing and growing good relationships with our clients is everything to us. We get to understand and appreciate your business so we can tailor exactly the right solution. That way we work with you, not just for you.
Frequently Asked Questions
Frequently Asked Questions
Can your software be tailored to my specific business?
Yes! We take the time to understand the needs of your team and the goals you’ve set as a business, and we work hard to meet them with a bespoke system that comes in on budget.
Will SOS be on hand to provide software support?
Of course; we don’t install and run! We’ll be on hand if any niggles come up, and work with you to continually improve your experience of our product.
Can I see a demonstration before I make a decision?
Yes, we’re more than happy to demonstrate our software so you can get an idea of how it all works.
Does SOS work with both big and small businesses?
The beauty of offering a bespoke approach to our document scanning services is that it’s suitable for businesses of any size – from small enterprises to large corporations, companies with multiple branches, and groups of businesses.
Where is SOS based?
Our head office is in Crawley, West Sussex, with offices in London and Southampton too. We’re proud to be able to work with businesses all over the UK.
