ID Verification and eSignatures
Document management and identity confirmation, transformed.
UNLOCKING EFFICIENT DOCUMENT MANAGEMENT
AND ID VERFICIATION
Take control of your document management by leveraging powerful integrations such as ID verification and digitised send and return measures.
By increasing the efficiency in how your organisation handles documents internally and externally, you can finally wave goodbye to delayed and staggered approval processes, and save time and money by cutting manual touchpoints along the way.
What are eSignatures?
eSignatures are electronic signatures, whereby the signee doesn’t have to put pen to physical paper and can instead authorise official documents digitally. They are used and accepted globally, with eSignatures quickly becoming commonplace over their physical predecessor.
What are eSignatures used for?
Widely accepted legally, eSignatures are used to agree contracts, provide identification on forms, and signal approval. They can benefit multiple sectors and the departments within them, such as financial services, healthcare, HR, sales, and law.
Confidence in who is behind the signature
Contract approvals and ID verification can be time-consuming, especially if a physical signature is required. Providing customers and clients with the ability to verify their identity and sign documents quickly and remotely can be transformative for your efficiency, reputation, and customer satisfaction.
Give your contacts the ability to complete, sign and return forms and documents easily, wherever they are. Whether it’s from the comfort of their home office or a smartphone on the go, ID verification and eSignatures allow their completed information to transfer directly to your system, instantly.
Time and money saved
With our ID verification and eSignatures solution, you can authenticate identities and sign documents, completely remotely. Cut down on resources needed to manage the process: less paper, less manpower, less time. By eliminating the need for physical signatures and paper-based processes, you can drastically improve efficiency, ensure the authenticity of all transactions, and protect the security of your documents.
How secure are eSignatures?
Thanks to modern end-to-end encryption methods, eSignatures are very safe. To ensure it stays that way, eSignature software providers must stay up to date with online and personal security regulations and improve their encryption accordingly.
To find out more about how SOS can support your ID verification needs, contact our team of experts today.
ID verification in three simple steps
With guided implementation and 24/7 specialist support, it’s never been easier to sign documents wherever you are. Verifying ID’s remotely might sound intimidating, but our software makes it as simple as 1, 2, 3.
1. Sending your documents
Send documents for electronic signature, track the progress of signatures, and securely store digitally signed documents.
2. Verifying your credentials
Securely verify credentials to reduce the risk of identity fraud, maintain the integrity of legal processes, and comply with regulatory requirements.
3. Staying compliant
Demonstrate your commitment to modern legal practices and enhance your client relationships by embracing eSignature and ID verification technology.
Benefits of ID verification solutions
Implementing an ID verification solution can transform the way you do business. Not only does it make the process easier for your clientele, it can bring these benefits and more for your team:
Convenience
Send and sign contracts securely from any device.
Cost efficiency
Save money on every agreement by reducing paper use.
Automation
Set up automated alerts to keep you up to date on document progress.
End-to-end protection
When sending documents without the necessary security measures, important information and data can be compromised. Businesses must leverage end-to-end protection for document management, to stay compliant with the ever-changing government legislation and laws.
Encryption
Encrypt your files to meet even the most stringent security standards.
Security
Mitigate the risk of identity fraud and unauthorised access.
Compliance
Ensure that robust identity verification procedures are in place.
SOS is here to help
Whatever your size, location, or industry, SOS is here to help. Our expertise lies in understanding, supplying, and maintaining the digital mailroom solution that works for you.
We work closely with our customers to identify exactly where we can support your digital transformation initiatives, delivering improvements across the board in productivity, efficiency, and sustainability.
Dedicated technical support
Dedicated technical support and resources are supplied from the moment you start your SOS journey, with highly responsive expert advice at your disposal.
Trained experts
The team at SOS are trained experts in digital mailroom and AI capture technologies, supported by an in-house technical team. Support from the very best, all the time.
Pre-installation configuration
All tested in-house to ensure your company rollout is error-free and fast.
Don’t just take our word for it – here’s what
our customers have to say
“Team were patient and professional”
“Meticulous scoping and preparation that leads to seamless installation.”
“Roll out the best project I’ve been involved with in 20 years in I.T.”
“SOS provide training for key operators of the solution which really helped.”
“Instant connection/ very responsive technical team when it matters.”
“Maintenance work is proactive not reactive.”
Why choose SOS?
When it comes to streamlining the processes you use to get things done, you’ll find no software provider more committed to your efficiency than SOS. On top of this genuine support for your teams, you’ll find our products built with data protection at its heart, side-by-side with functionality that allows you to share and authorise documents easily and securely.
Over 30 years in the industry has enabled us not only to become experienced in understanding the pain points of a business and responding to them, but also keep pace with the constantly evolving technology available to us, and harnessing it for both existing and future customers.
Your trusted digital partner
Established in 1985, SOS Systems is a leading provider of digital mailroom and AI capture solutions in Southeast England.
As an ISO9001:2000 accredited business, we proudly hold the distinction of being one of the exclusive Canon Platinum Partners in the UK, with our main hub situated in Crawley, West Sussex.
Bringing over 30 years of experience of delivering excellence, SOS Systems are an industry trailblazer. Always on the lookout for new and innovative solutions, we are dedicated to introducing our valued customers to the latest and most improved technologies.
Our wealth of industry experience spans diverse sectors, including Education, Legal, Financial, Healthcare, Utilities, and more. At SOS Systems, we don’t just deliver solutions; we craft tailored experiences that resonate with the unique demands of each industry we serve.
Frequently Asked Questions
Is SOS able to provide technical support?
Of course; we’re here for the long haul, so you can rely on us to provide technical support at any stage.
Where is SOS based?
Our HQ is in Crawley, West Sussex, with offices in London and Southampton too, but we can work with businesses anywhere in the UK.
Is your eSignatures software GDPR compliant?
Yes, it is, and we stay up to date with these laws and regulations as they evolve, so that the software you signed up for remains safe, secure and compliant.
What sort of businesses can you work with?
One of the great things about our flexible software and experienced teams is that businesses of any size can benefit from our digital solutions. Therefore, we can implement eSignatures for you whether you’re a small enterprise, a large corporation, or even a group of multiple businesses.
Can your eSignature software store the signed documents?
Yes, electronically signed documents are stored securely for easy retrieval.
Can documents be signed on a smartphone?
We know that business on-the-go is often a necessity, so we’re proud to say that our eSignature software works seamlessly between devices, including smartphones.
How can I get started on implementing eSignatures for my business?
It all starts with a chat with us about what your needs and goals are, so that we can carry out our assessment to determine how our eSignature software can help.
