DOCUMENT MANAGEMENT SOLUTIONS
Document Management Company - Providing Software and Solutions for Businesses
SOS Systems provide document management solutions to customers around the UK and beyond. Our aim is to provide the most efficient and secure document management solutions for all of our customers. SOS have our finger on the pulse of technology and always provide the most advanced solutions to all our customers.
What is document management?
A document management system allows you to access, store, manage and track multiple documents electronically. These could be any digital documents, from word processing and spreadsheets to slide decks, images, and PDFs.
A good document management system allows you to quickly retrieve the document you need from 1000s that are categorised and stored, as well as offering the security and protection required to stay GDPR compliant.
SOS Systems Document Management Services
Our document management specialists are always in search of the best file management solutions on the market. The SOS team proudly recommneds M Files and Therfore.
Both of these document management systems provide the highest level of support for businesses offering unrivelled detail and features.
SOS Systems can manage the full cycle implementation of the document system you choose. All of our packages comes with optional support and maintenance packages to make sure that you have the right level of assistance to make your business succeed.
Why choose M-Files Document Management Systems
M-Files is smarter with Built-In AI
M-Files is the only intelligent information management platform that organizes content based on what it is, not where it’s stored. You can even connect to existing network folders and systems to make them more intelligent with built-in AI to automatically categorize and protect information.
It is one of the most secure platforms whilst offering some of the most high tech solutions to todays problems.
M-Files, A Simple Way To Manage Documents
Most organizations use 4 or more repositories to store and manage content in complex folder hierarchies. As a result, 46% of office workers say it’s challenging and time-consuming to find the documents they need.
M-Files manages content by “what” it is. That way, users never need to remember “where” something was stored. Even if that content is stored in a 3rd party system, like SharePoint, Dropbox, network file shares or other ECM systems!
A simple keyword search is enough to find the right content instantly and without having to browse numerous folders and locations. Just knowing what it is you are working on is all that is needed!
Increase the speed of your business
65% of businesses experience challenges with reviewing and approving documents. Often, review and approval processes are manual and slow down operations, from accounts payable to HR and customer support.
M-Files equips your business with electronic workflow and e-signing, even from mobile devices, allowing your staff to process tasks faster and without the hassle of having to rely on paper.
Going digital will improve business insight as you will always know where and with who something is, get clarity on bottlenecks and benefit from a full audit trail for traceability and compliance purposes.
Get in touch to learn more about secure M-Files document management solution provided by SOS
Is Therefore Information Management Solution Right For Your Business
Store, manage and process business information
Therefore allows for businesses to manage, store, share and process all kinds of information, seamlessly and securely, from any location. From PDF’s to sensitive company data Therefore is a one stop shop for file management.
SOS offer full implementation and support of Therefore document systems. Our team are on hand any day of the week with any support questions or queries your business may have.
Enhance your business with remote document management
Therefore makes businesses more efficient. It helps to stramline processes, save time on storing and recalling documents, as well as giving users an easy to manage interface.
Modern work environemnts are anything but simple. Work from home or hybrid offices have become common place, which has left businesses struggling to keep up. Therefore allows users to access documents and information from any location, provided they have an internet enabled device.
Modern workforces are able to perform 100% of their tasks even when working out of the office.
Benefits of using Therefore Information Management software
Effortless document saving
Saving files in Therefore couldn't be easier. There are a wide range of methods available from scanning to drag and drop.
Secure file management
Offering both primary and secondary backup procedures. Control access to sensitive documents, set permission levels for employees.
Automated processes
Fully customization workflows allowing for seamless automation of reports and file transfer.
Remote and Mobile access
Therefore cloud application is fully available for remote teams and can even be managed using mobile devices.
Why choose SOS to implement Therefore?
Consultancy
We offer consultancy services to enable the planning and implementation of your Therefore system.
Installation
Our document management experts are on hand step by step to guide you through the installation and setup process.
Ongoing Support
When choosing SOS, our packages include an option for ongoing support and training, adding a level of assurance that your employees are using the software efficiently and you are supported for any areas of concern.
Get in touch to learn more about secure Therefore information management system provided by SOS
Document Management Solution
with SOS Systems
What makes SOS different?
SOS work with clients of all shapes and sizes, across a wide range of different industries. Over the past 30 years of operation we have honed our skills to provide our clients with the highest level of service, whilst always keeping our fingers on the pusle of technology.
Document management systems are typically slow and cumbersome to use. In a recent study, 46% of office workers surveyed said it was 'challenging and time consuming' to find files at work. SOS have over 30 years experience of providing excellence to our customers.
Faster, Smarter & more secure document management
A Document management system provided by SOS will revolutionize the way your business manages documents.
Faster
Our solutions save businesses time, both storing and searching for documents
Smarter
SOS use intelligent AI software to enable searching for files based on what they are, not what they are labelled
Secure
SOS use M-files which is one of the most secure document management system on the market. You can be sure your files are safe
Find out more by downloading our software and services brochure
Not all document management companies are created equal
SOS have a recipe for successful implementations across our clients. We provide a dedicated team for your project, who get to know your business, to make sure the file management solution we provide is exactly what you need.
SOS Systems pride ourselves on putting the customer first in everything we do. From installation to support our dedicated teams are on hand to help with any problems you might be facing. SOS have been providing document management solutions for 30 years. We know what it takes to implement a successful solution.
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Current Landscape Audit
SOS learn about your business. Our team of senior professionals will make visits to your business to understand more about the technical infrastructure and software you have in existence. We will understand your requirements and identify pain points in your current document management system
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Installation and Testing
Our expert team of professionals will install the latest edition of M-files management software. The installation will happen at a time and date that suits the business needs. We get things right first time, through our rigorous testing of the application. We perform stress testing to make sure the system can cope with even the most overzealous file uploads, as well as UAT testing.
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Training
Once implemented our team will be on hand to give training to employees on how to use their new document management system. We don't just install and run away, we take our time to train and make sure internal resources have enough knowledge of the product to complete 100% of their daily activities.
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Support
The support package offered by SOS are one of the most comprehensive and in the industry. We have clearly defined SLA's which help you understand time-frames involved with getting a problem fixed. Our support team are on hand to help with any questions or issues you may have.
Frequently Asked Questions
Are you on hand for technical support?
Yes, of course; the smooth running of your business relies on a document management system that works, so if there are any problems, our experts can help.
Are your document management systems suitable for remote teams?
100% – with hybrid and remote teams now commonplace, a document management system that allows them to access the documents they need quickly has never been more important. Document storage and retrieval is virtually effortless, wherever your team is working.
Can your document management software solutions integrate with other tools?
Yes – users can find, edit, share, and organise files and information directly from SharePoint, Salesforce or any Windows application.
How are documents protected?
You can automatically set access and user rights based on role. Our software also comes with extensive built-in security features to make sure your data stays safe.
Is your document management system regularly updated?
Yes, you’ll always be able to use the latest version of our products; we regularly roll out automatic updates.
How are documents shared?
Files are shareable via a link – no more working on different versions!
Where is SOS based?
Our HQ is in Crawley, West Sussex, with offices in both London and Southampton. We work with businesses around the UK.
Here are some of the things our customers say about an SOS implementation
- “Team were patient and professional”
- “Meticulous scoping and preparation that leads to seamless installation.”
- “Roll out the best project I’ve been involved with in 20 years in I.T.”
- “SOS provide training for key operators of the solution which really helped.”
- “Instant connection/ very responsive technical team when it matters.”
- “Maintenance work is proactive not reactive.”
