The Arbib Education Trust, a prominent multi-academy organisation, revamped its print infrastructure with the help of SOS Systems’ ECO SMART service. This strategic move led to increased efficiency, a significant reduction in costs, and enhanced service levels for their institutions.
This multi-academy organisation, with two primary schools and a large secondary academy, previously faced challenges managing their outdated print estate. The introduction of ECO SMART transformed their print landscape.
The Challenge
Previously grappling with a disjointed fleet of printing equipment, the Trust faced frequent downtimes, affecting educators and learners alike. Their existing setup, sourced from multiple manufacturers, led to inconsistencies and inefficiencies, particularly in software deployment.
The Solution
SOS Systems’ ECO SMART service provided a roadmap to address the Trust’s objectives. Comprehensive auditing revealed areas of inefficiencies, setting the stage for a holistic revamp of the print infrastructure.
We felt confident in Canon as a global market leader, and the fact that SOS Systems specialised in the brand added another layer of trust.
— RHODRI BRYANT, PRINCIPAL
The Outcomes
The post-implementation phase saw a myriad of benefits:
- Deployment of 47 New Canon MFP Machines across three sites.
- A 50% drop in print-related IT tickets.
- Simplified billing processes.
- Proactive Papercut support, leading to reduced paper wastage.
- A consolidated print fleet, reduced from 22 models to 4.
Having a print solution that works so effectively allows us to focus on other areas of improvement. Our print room is now more productive and capable of meeting the demands of teachers and students.
— RHODRI BRYANT, PRINCIPAL
The SOS Systems team were easy to deal with, enthusiastic, and technically proficient. They understood our environment very thoroughly.
— BILL SAWYER, HEAD OF IT
Our teaching staff and users are very happy and having a print solution that works so effectively allows us to focus on other areas of improvement. Our Print Room is more productive and able to cope with the demands of the teachers and students plus we are able to produce high quality, professional looking documents which represent the school positively externally.
— RHODRI BRYANT, PRINCIPAL
Return on Investment
The new system offers over 10% annual savings in total print costs across all educational institutions. This substantial saving underscores the value of optimising print infrastructure.
More than just a print provider, as a digital technology partner, SOS have also identified some other areas where they can help to automate, our Accounts Payable system being one.
— BILL SAWYER, HEAD OF IT
Conclusion
By updating their print infrastructure with the expertise of SOS Systems, The Arbib Education Trust achieved significant cost savings and improved the daily experiences for their staff and students. Their progress underscores the value of adapting to modern operational approaches in educational settings, ensuring resources are used both efficiently and effectively.
For institutions aspiring a similar transformation, our ECO SMART service can help. Feel free to get in touch with us, we’d be delighted to support your digital transformation journey!
