Remote working is becoming increasingly prevalent in the modern corporate world. Especially since the coronavirus pandemic, remote working is recognised as a valid and effective alternative to working in a communal office full-time, and has been celebrated for its productivity benefits, better suitability for neurodivergent employees, and significance in promoting work-life balance. However, remote working is not without its challenges.
Many organisations can attest that document management, especially for sensitive and confidential files, is one of the primary barriers to enabling employees to work from home. Providing employees access to heavily protected files and documents at their home address can be particularly challenging for certain companies. Digitising all documentation and managing it with a formal document management system is the single most effective way of overcoming this issue and future-proofing organisations to meet the growing demands of an increasingly technocentric world.
How Does Document Digitisation Work?
SOS Systems offers a Bureau Scanning Service aimed at helping companies to make their documents more readily available, searchable, and secure; this is a game changer for companies that practice remote working. For businesses with strict data privacy or compliance obligations, we can provide onsite scanning, meaning the original documents need never leave the premises. Alternatively, we can collect your documents for scanning, with the option to shred or return them after digitisation. Our ultimate aim is to support your business’s digital transformation journey.
What is a Document Management System?
A document management system allows you to access, store, manage, and track multiple documents electronically. These could be any digital documents, from word documents and spreadsheets to slide decks, images, and PDFs. A good document management system allows you to quickly retrieve the document you need from thousands that are categorised and stored, as well as offering the security and protection required to stay GDPR compliant.
Which Document Management System is the Best?
Our team confidently recommends M Files and Therefore as two of the best document management solutions on the market today. Both systems provide the highest level of support for businesses and offer unrivalled features for digitisation and collaboration. Our team can manage the full cycle implementation of your chosen system. Each of our packages comes with optional support and maintenance add-ons to ensure you receive the assistance you need to maximise the success of your company and optimise your operations for remote working.
