PRINT MANAGEMENT SERVICES
Print Management Solutions Made Easy
As businesses grow and expand their service and team, print management can quickly become an increasingly time-consuming and inefficient task. But it needn’t be. Our print management specialists will get under the skin of your business and how you work to create a bespoke, print management system. One that will quickly improve the management, efficiency and productivity of how you print, scan and share information. In all cases, costs are reduced, security is enhanced, employee productivity is increased, and environmental performance is improved – all from one tailored solution.
What are print management services?
Print management means overseeing and optimising the use of printers and other printing devices within an organisation, controlling costs, improving operational efficiency, and enhancing security around printing.
Effective print management should allow you to track your print jobs, manage printer usage, ensure devices are properly maintained, and help you implement policies for responsible printing. All of this can then be reported on, so that you can automate tasks and analyse printer usage.
We also offer document management solutions for businesses looking for a secure way of managing documents as well as print.
Secure Printing Solutions
In any business, implementing the correct security procedure is becoming an increasingly important factor. With our advanced systems in place, your task will be held securely in your personal print queue.
In addition, you and your team will be free to print from anywhere, get authentication and release the task from any device you need.
Save Money and Reduce Costs
The more you can control your business, the more you can reduce costs. Our in-depth reporting functionality allows your organisation to accurately track and analyse every print, copy and scan.
Better cost tracking and accounting helps reduce overheads by identifying and charging back costs correctly, routing jobs to the most efficient device and deleting unnecessary jobs quickly and easily.
Smarter Document Processing
Work better, work smarter. Our intelligent document processes let you access personalised scanning workflows which can be defined per person, team or department. These workflows can even track users around your organisation allowing for greater flexibility and productivity.
Plus, once documents are scanned, they can be pushed directly into different folders or back end systems to be distributed where needed.
Uniflow Cloud-Based Print Management
uniFLOW Online is designed especially for small and medium sized businesses. The secure cloud-based print management solutions makes it easier to reduce printing costs whilst increasing print security within your business.
uniFLOW is great for businesses who want to reduce their carbon footprint by printing less.
Want to find out more about how SOS can help transform your businesses printing environment, get in touch here
What Makes our print management solutions so special
Whatever your industry sector, whatever your size and wherever you are located, our expertise lies in understanding, supplying and maintaining the latest print management technologies. We work closely with our customers to help support their digital transformation initiatives; delivering improvements in productivity, efficiency and sustainability.
Dedicated technical resource supplied from the onset of any installation, for highly responsive expert advise.
Experts in secure and cloud printing technologies, supported by in-house technical team. We don’t have to lean on the software vendor for support queries.
Our equipment is configured pre-installation and all software is tested pre-deployment to ensure a smooth roll-out.
One of the only Privately Owned Mono branded Canon Platinum Partner. So you know we have the experience to make a difference.
Want to find out more about how SOS can help transform your businesses printing environment, get in touch here
Printing Solution Audit
SOS understands that sometime there is too much choice on the market and it is hard to understand what your business really needs or could actually benefit from. That is why we have created our Print Solution Audit.
Our audit is conducted on-site by one of our senior print professionals. They will get to know your business, your needs and listen to any ideas or concerns you may have.
Our auditor will then compile a comprehensive report completely tailored for your business, highlighting our ideas to better manage your businesses printing.
Benefits of our print audit services
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Reduce costs and save money
Our team of print experts are able to analyse print environments and come up with creative ways to save you money. An audit from SOS could save thousand a year on print related costs.
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Increase security and compliance
It has never been more important to remain secure and compliant when it comes to sensitive data. SOS can identify areas vulnerable to data breaches and advise on the best way to secure them.
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Streamline print processes
Inefficient print processes could be costing your business time and money. If your team are constantly coming up against printing errors which take hours if not days to fix, this is costing you valuable resource time. An SOS audit can identify these areas and focus on rectifying any pain points.
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Increase productivity
Our customers are always amazed at how much employee productivity improves after an audit has been implemented. SOS use the latest printers, combined with powerful software to make your print management cycle a breeze.
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Create a more sustainable future
SOS are dedicated to one of our key values: Sustainability. An audit will identify areas where needless printing is taking place and resources are potentially being wasted. We also advise customers on using Intuitive for PaperCut BI software to help track and manage their print environment.
£45,000 worth of savings!!
Read a recent case study where SOS saved a Surrey School £45,000 each year, on their print management.
It all started with an audit from one of our team. Needless to say the School in question were delighted with the results.
Find out more by reading our full case study
Get in touch with one of our team and request your free no obligation print management audit
Why choose SOS?
Established in 1985, SOS Systems is a leading provider of print and document management solutions in South East England. ISO9001 2000 accredited, we are one of a select few Canon Platinum Partners in the UK. Our head office is in Crawley, West Sussex.
SOS has over 30 years of experience in delivering excellent solutions to our customers, and we’ve no intention of stopping; using everything we’ve learned as well as emerging technologies, we keep your business moving forward.
In most businesses printing is still a huge part of day-day activity, and we understand that choosing the right provider is key. This is what we do at SOS; we use technology to make the management of physical paperwork easier, as well as ensuring that it works seamlessly with digital copies too. All this whilst increasing employee efficiency and productivity and saving money.
SOS have a host of industry experience including Educations, Legal, Financial, Healthcare, Utilities and many more.
Frequently Asked Questions
Can SOS print management help my business stay compliant?
Yes, not only do we stay up to date with data protection regulations, but we can also identify areas in which improvements can be made in your business to reduce vulnerability.
Where is SOS based?
Our head office is in Crawley, West Sussex, with offices in London and Southampton too. We’re pleased to say that we can work with businesses anywhere in the UK.
Can you offer technical support?
Of course – we don’t install and run. We’re on hand to answer your queries when you need us.
Will there be much disruption during installation?
The install process will depend on the configuration of your printers, but our professional service teams will provide you with the scope of your project in advance, so that you can plan accordingly.
What kinds of businesses can you work with?
Thanks to the flexibility in our software, we can offer print management to small businesses, large corporations, and multi-business groups.
Is your print management software cloud based?
We offer both server and cloud-based software, so there is the option for teams to send print jobs from anywhere – ideal in this hybrid world.
Can print management help my business become more environmentally friendly?
Yes – print management leads to far less print wastage.
